If your finance team is drowning in spreadsheets, chasing down numbers across siloed systems and still struggling to answer basic questions like “Can we afford this?” — you’re not alone. Today’s CFOs are navigating complex regulatory environments, managing risk and expense management, pushing company growth and guiding business strategy — all while keeping costs in check.

That level of responsibility demands more than Excel and intuition. It requires a modern CFO tech stack.

61% of companies say that “artificial intelligence offers a significant opportunity for driving long-term value, from creating new business models and revenue streams to transforming how work is done”. From AI-powered forecasting to dynamic dashboards and industry-specific software, CFOs are rethinking their technology investments. In this article, we’ll break down what today’s top finance leaders are using and how to future-proof your own tech stack.

Why does CFO technology matter?

CFOs are becoming “Value Architects”, under pressure to deliver strategic impact and innovation through effective strategic planning. You’re expected to monitor performance in real time, surface insights before anyone asks, manage risk and still find ways to cut costs and grow the business, always keeping an eye on the company’s financial health. And often, you’re doing it with leaner teams and tighter budgets than ever.

Thankfully, there are plenty of CFO technology options to help. With the right tools, CFOs can:

• Automate low-value tasks like reconciliations, expense matching and reporting prep — freeing your team to focus on strategy
• See the full picture in real time, across cash flow, runway, headcount, revenue and margins — no more scrambling to patch together metrics from different systems
• Answer “what if?” faster, with scenario planning tools that let you model outcomes without rebuilding spreadsheets from scratch
• Spot red flags early, whether it’s revenue slipping, burn rate creeping up or pipeline conversion falling behind

Most finance teams still start with Excel for budgeting and headcount planning. However, as the business grows, spreadsheet-driven workflows reach a limit. You spend more time fixing errors than analyzing trends. Relying on fragmented systems leads to inefficiencies and data silos, making integrated software solutions essential for modern financial management.

CFO tech stacks — from FP&A platforms to AI forecasting tools — help you scale without adding headcount. In fact, some can act as your fractional CFO and essentially replace a whole finance department. They turn raw data into usable insight, close the books faster and support better decisions at every level of the company.

The real value? Agility. When your finance function runs on accurate, up-to-date and connected data, you’re no longer reacting to problems, but getting ahead of them.

What makes up a modern CFO tech stack?

A CFO tech stack is the combination of tools and platforms used to manage every part of a company’s finances. It’s not just accounting software anymore. Today’s CFOs need systems that talk to each other, update in real time, and help with financial planning, not just tracking.

A modern CFO’s tech stack includes essential components such as enterprise resource planning systems, accounts payable automation, and forecasting tools to streamline financial operations and support strategic decision-making. Core financial systems, such as ERP systems and accounting software, form the backbone of any CFO tech stack, providing the essential infrastructure for financial operations. However, these need to be connected well with smooth, secure integrations if you really want to nail it.

Here’s what makes up a modern CFO tech stack:

• ERP or accounting software: This is your financial system of record — the foundation of your entire tech stack. ERP tools like NetSuite, QuickBooks and Xero (or any of its alternatives) centralize core financial data: transactions, GLs, P&Ls, balance sheets and compliance reporting. For growing companies, an ERP ensures financial integrity as transaction volumes increase and regulatory requirements become more complex. (See also: QuickBooks alternatives)
• FP&A tools: Tools like Fuelfinance, Pigment, or Workday Adaptive Planning help CFOs move beyond static spreadsheets. These platforms support dynamic budgeting, rolling forecasts, and scenario modeling, enabling proactive decision-making. They also improve collaboration across finance, ops and leadership. (See also: Pigment competitors)
• Banking & spend management: Modern finance teams use platforms like Brex, Ramp or Airbase to control spending, manage cards and automate expense tracking in real time. These tools give CFOs visibility into every dollar leaving the business — while enforcing smart guardrails.
• Payroll and HRIS: Solutions like Gusto, Rippling and Deel automate payroll, benefits, headcount planning and employee onboarding across countries. Many also integrate directly with accounting and FP&A tools.
• BI & dashboards: BI tools like Looker, Tableau or Power BI help finance teams visualize performance and connect data from multiple sources (ERP, CRM, marketing tools, etc.). They support executive reporting and board-ready dashboards.
• CRM & revenue tools: CRMs like Salesforce, HubSpot or Zoho provide key insight into pipeline health, revenue forecasting, customer retention and sales cycles. They’re also key inputs for ARR modeling and growth planning. (See also: HubSpot integrations for financial management)
• AI-powered tools: Next-gen tools (like Fuelfinance AI, Planful or Vena and similar alternatives) use machine learning to detect anomalies, automate workflows and predict outcomes. These platforms can help flag potential risks, optimize working capital and accelerate decision cycles.
• AP/AR Automation: Tools like Tipalti, Bill.com or Melio help automate accounts payable and accounts receivable — from invoice processing to payment scheduling. They reduce manual errors, fraud risk and processing time.
• Document management systems: Solutions like Oneflow, Docusign or PandaDoc help CFOs manage contracts, NDAs, invoices and financial documents securely and efficiently — with audit trails and e-signatures.

CFO software stack for better decision-making: An overview

Here’s a table overview of essential CFO technology — cloud-based solutions that bring real business value to help you compose the most practical tech stack.

Let’s look at where the CFO role is heading next.

Test table

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What are the top CFO tech trends in 2025?

In 2025, modern CFOs are using technology to their advantage to manage risk and adapt to new cybersecurity challenges, ensuring their financial processes remain smooth and reliable. Here are some of the trends you should want to keep up with:

• Gartner shows that CFOs’ priorities in 2025 include optimizing and digitalizing high-effort and error-prone processes.
• The same study mentions that CFOs are focusing on:
  • Generative AI and advanced analytics for financial tasks
  • Optimizing data ingestion, integrity and visibility
• Generative AI is moving beyond hype, with CFOs now focusing on practical, high-value use cases within finance, such as forecasting, scenario planning and automating routine tasks. The emphasis is on integrating AI to drive productivity, reduce costs and unlock new growth opportunities.
• Agentic AI is the next evolution, where AI systems can reason, make decisions and act autonomously across business processes. This technology will revolutionize data analysis and task execution, allowing chief financial officers to focus on strategic, high-impact activities while AI handles complex data-driven decision-making.
• The same study shows that data-driven decision-making is now central to the CFO role. Companies are prioritizing the development and use of advanced analytics, ensuring data quality and enabling organization-wide access to actionable insights. This shift requires investment in strong data infrastructure and analytics platforms, forcing CFOs to become tech-savvy data experts.

How to build a scalable CFO tech stack

When building your CFO’s tech stack, identify trends (phew, we did that for you above), regulatory changes and emerging financial risks to ensure your technology choices remain adaptable and future-proof. But where do you start?

Here’s a step-by-step approach to building your stack — and how Fuelfinance helps make it happen:

1. Assess your current systems & pain points

Start by identifying what’s broken or too manual.

• Are your forecasts always off?
• Are investors asking for reports you don’t know how to generate?
• Are you drowning in spreadsheet chaos?

Fuelfinance replaces error-prone spreadsheets with dynamic dashboards and automated reports. You get accurate forecasts, visibility into burn rate and custom metrics that match what investors want to see — no need to chase down numbers every month. Our finance tool integrates with accounting software like QuickBooks and Xero, pulling the current data automatically.

2. Map tools to business goals

You don’t need a dozen tools — just the right ones for your priorities:

• Reporting? → Use Fuelfinance’s investor-ready dashboards and board decks.
• Forecasting? → Our tool builds rolling forecasts that update with real-time data.
• Cash flow? → Fuelfinance’s visual scenario planning models help you plan for best-  and worst-case outcomes, daily, monthly or quarterly.

3. Prioritize tools with automation, AI and integrations

Modern CFO stacks should work in sync — not in silos.

• AI in finance helps spot risks before they snowball into costly surprises.
• Automation reduces time spent on manual data prep.
• Integrations connect with your ERP, CRM and BI tools to create a single source of truth and ensure clean data flows across your stack. 

Fuelfinance checks all the boxes, connecting seamlessly with accounting tools, Salesforce, HubSpot, Looker and Power BI. Its AI models continuously learn from your data — improving forecast accuracy and surfacing anomalies before they impact your runway.

4. Make it usable (even for non-finance folks)

If your tools are hard to use, your team won’t use them. 

Fuelfinance feels like a superpowered Google Sheet — but under the hood, it runs sophisticated models and analytics. Founders and CFOs get clarity without a steep learning curve. It takes just two weeks to implement, and one of our finance pros is always ready to help you.

5. Build for today, but plan for tomorrow

You don’t need a massive finance stack on day one. You might start with accounting, payroll and FP&A. As your business grows, layer on investor reporting, cohort analysis or multi-entity consolidation. This circles back to the integrations point we mentioned earlier — if your tools can connect smoothly, expanding your finance tech stack won’t be a problem.

Real-world example: mid-size agency CFO stack

If you run a 50-person creative agency, your stack could look like:

• Accounting: Xero — for managing invoicing, reconciliations and financial reporting
• FP&A: Fuelfinance — for cash flow forecasts, scenario planning, investor reporting
• Banking: Ramp — to manage spend limits and track expenses in real time
• HR: Gusto — to run payroll, manage benefits and handle onboarding
• BI: Power BI — for visualizing profitability by client, team or project
• CRM: HubSpot — to connect revenue data and forecast future pipeline

Together, this stack gives your finance team control, clarity, and efficiency. Automations handle low-value tasks like receipt capture and payroll tax filings, freeing up time for high-impact analysis and strategy. More importantly, connected tools mean faster insights — so you can make informed decisions about hiring, pricing and client margins before they impact your bottom line.

Quick case: How Fuelfinance helped Testimonial Hero

Testimonial Hero used Fuelfinance to cut costs and move faster. Their small finance team saved hours each week with AI-driven dashboards that provided key metrics for their use case, forecasts and anomaly alerts — all built to reflect what the CEO and investors care about. These improvements provided real-time insights and automation, strengthening the company's financial health. They cut finance and accounting costs by 50% and got two to three times more value.

Ready for a financial peace of mind?

Modern CFOs don’t just close books. They help companies grow. And they need tools built for today’s reality, including maintaining regulatory compliance with modern CFO technology.

If your tech stack isn’t giving you speed, clarity or confidence, it might be time to upgrade. Fuelfinance offers real-time reporting, forecasting tools, anomaly detection and AI planning—all without the spreadsheet chaos.

👉 Book a demo to see how Fuelfinance fits into your CFO tech stack.

FAQs

What are the top cloud-based financial management software options for CFOs?

Popular choices include Fuelfinance, NetSuite, QuickBooks Advanced, Xero and Ramp. Fuelfinance stands out for its AI forecasting and planning tools. Many ERP systems and financial management platforms also help manage the supply chain, providing comprehensive business oversight.

How can automation tools improve the efficiency of a CFO’s team?

Automating tasks in finance includes things like reconciliations, invoice matching and forecast updates — streamlining operations, improving existing systems, saving time on accurate budgeting and reducing human error in financial close processes and elevating organizational strategy.

What are the best tools for financial planning and analysis (FP&A) in 2025?

Fuelfinance, Cube and Mosaic are strong picks. Fuelfinance focuses on SMBs and agencies, giving them real-time dashboards, AI-led forecasting and a financial manager always available to help.

What are the main challenges CFOs face when adopting new technology?

Some common challenges include integration with existing tools, user adoption and cost. Fuelfinance solves this with plug-and-play integrations and an easy UI.